Accessing Transcripts

Transcripts are written records of all the dialogue spoken during a Wordly session. Transcripts are available to users that select the Private Transcripts option when adding a session.

Be aware:

• Transcripts are only accessible for the account holder that set up a session, and are created whenever their connection to a session is ended (rather than the session itself). If you create a session and join it multiple times, each time will have its own transcript.

• Transcripts don’t contain translated dialogue. They are word-for-word records of the spoken dialogue only. If the presenter spoke in English, the transcript will also be in English.

• For sessions with multiple languages, the transcript will reflect the source languages as they were transcribed.

• At the moment transcripts can’t be shared within Wordly. If you want to share a transcript, you must download it first.

You can:

• Access a transcript.
• Download a transcript.
• Download multiple transcripts.
• Adjust timestamps.
• Translate transcripts (Wordly Pro feature).
• Generate summary of a transcript (Wordly Pro feature).
• Delete a transcript.

To access a transcript

1. From the Wordly dashboard, select Transcripts from the left side menu.
2. Select a session from the list on the left side of the screen. You can search for a specific session or a range of sessions using the date and search fields on the top of the window.

You can search for a specific session or a range of sessions using the date and search fields on the top of the page.

To download a transcript

1. From your selected transcript, click the download icon ( ).
2. Select the format that you want to download the transcript. You can download the following formats:
   Text with Timestamp
   VTT Transcript - Editable text files and can be opened with any text editor, including Windows Notepad and Apple TextEdit.
   SRT Transcript - Editable text files that contain subtitles for video content.
   Plain Text
3. (Optional) Include speaker names - Available for VTT and SRT transcripts only. Select checkbox to display the names of the speakers in the transcript when the speaker changes. If there is only one speaker, then no names display.
4. (Optional) Add timestamp offset - Use to adjust the timecode when the transcript begins. Sometimes, recorded audio and transcript timestamps do not sync up. Using Add timestamp offset ensures that subtitles aligns with your recordings.
   1. In the Add timestamp offset field, enter the seconds to offset the words. You can offset the transcript by either negative or positive numbers. Be aware that negative offsets may cause the words at the beginning of the transcript to be dropped.
      Example: If you offset the transcript by -3, any subtitles derived from the transcript would start three seconds earlier than before and may not display. 
5. Click Download.

The transcript downloads into a zip file, where you can access it.

To download multiple transcripts

1. In the Transcript page, select multiple transcripts by holding down CTRL and selecting the transcripts (for PC) or holding down Command and selecting the transcripts (for Mac).
2. Click the Download selected button. 
3. Select the format that you want to download and download the transcripts.

The transcripts download into a zip file, where you can access it.

To translate transcripts

Subscribers to Wordly Pro (and higher tiers) are also able to translate session transcripts.

1. In the Transcripts page, select your session.
2. Click the Translate button and select the languages in which Wordly should translate your transcript. You can choose to either translate the transcript or translate and create a voice transcript.
3. It will take a few minutes to translate your transcript.
   You can close the window and the translation will continue.
   You can also start another translation while the first transcript is translated. The new translation will start when the first translation finishes.
   
   If you want to cancel the translation before it's completed, click the language and click the red X.
4. To access the translated transcript, select the Original menu in the Transcript box. Choose the translated transcript from the drop down menu.

Wordly Pro users are also able to download translated transcripts. The transcripts must be translated before you attempt to download them.

Deleting transcripts

To delete a transcript, click the trashcan button (  ) in the top right corner of the transcript.