Adding Glossaries

How to add a glossary through the Wordly portal.

Glossaries allow you to customize Wordly’s speech recognition to include your organization’s unique terminology, such as the special phrases or names of products, people, and departments. Glossaries are custom libraries which significantly increase the accuracy of transcription results. Without a glossary for reference, Worldly may be unable to transcribe unique phrases, words, and terminology.

It’s possible to create multiple glossaries for specific uses (such as IT, research, regional sales teams, etc).

Tips

Glossaries increase the accuracy of transcribing spoken words into text, but don’t aid directly with translation.
Make sure your presenter has a quality microphone. The more clear the audio, the better the transcription.
Glossary terms should be as concise and unique as possible for best performance.
It’s important to add words, phrases, terminology, names, acronyms, and abbreviations as you expect them to be spoken aloud naturally.
- For example, in the real world, the presenter isn’t likely to say “FBI - The Federal Bureau of Investigation”, so to transcribe this properly, the glossary should just include “FBI”.

Creating a New Glossary

To access the Glossaries page from anywhere within Wordly:

Move the mouse cursor to the left side of the screen
Click on Glossaries ( ) from the expanding menu, as seen here:

Once you’re on the Glossaries page, click +Add Glossary ( ) to get started. This will open up the following menu:

Add Glossary Panel

Enter the following info to create a glossary:

Title

Enter the name of your Glossary. A title is required to save the glossary.

Note

Make sure to only check the “Set as Default” box if you intend on using this glossary often.

Phrases Box

Language

Choose the language that the presenter will be speaking in.

Phrases

Add the phrases and terminology that you think Wordly will need help with transcribing. This can include names, acronyms, terminology, and abbreviations, but must be added as they’re spoken aloud naturally.

One term per line. You must add a line-break (press “Enter” on your keyboard) before adding another term.
Glossaries can contain up to 2500 individual terms.
One term can be up to 100 characters.
It’s possible to copy and paste a list of terms into the “Phrases” box, as long as they’re separated with line-breaks.

Names

Include names that you’re unlikely to find in a dictionary. This includes:

People’s names
Organization names
Place names
Product names
Department names

Terminology

Include terminology that is “specialized”, such as:

Industry jargon
Organizational terminology
Departmental terminology

Acronyms

Acronyms should be included on their own, without their meaning. Examples:

FBI
CIA
STD
DARPA
NATO

Abbreviations

Abbreviations include two-letter acronyms that are spoken aloud, such as:

AI - (Artificial Intelligence)
IT - (Information Technology)
ID - (Identification)
EG - (Exempli Gratia or “for example” )
IE - (“In other words” or Internet Explorer)
VR - (Virtual Reality)
AR - (Augmented Reality)
ER - (Emergency Room)
RV - (Recreational Vehicle)

Note

Only include abbreviations you expect will be spoken aloud as abbreviations. For example, we can expect people to say “Nevada” and not “en vee” (NV), so “NV” should NOT be included.

However, we can expect people to say “vee are” (VR) instead of “Virtual Reality”, so “VR” should be included.

Whilte the examples above include parenthesized phrases like “(Artificial Intelligence)” do not include these in the glossary. Only include phrases people are likely to say exactly like the phrase.

Emphasis

Emphasis can improve the accuracy of Wordly’s transcription quality by expanding how the sounds that make up a word are processed.

To add emphasis to a word, enter the word into the phrases box, add a space after the word, and either 1 or 2 exclamation marks. See the following examples:

Wordly !
Moishe !!
Acetaminophen !!
Parasetamol !
Chevrolet !
Porsche !!

If a word isn’t being transcribed correctly, try emphasizing it with 1 exclamation mark initially. If it still isn’t being transcribed, use 2 exclamation marks.

Wordly will prioritize the correct transcription of emphasized words over non-emphasized, similar-sounding words. For example, “Porsche” might be mistranscribed as “porch” if the word isn’t emphasized.

Warning

Emphasis should be used sparingly, and only for words that are either critically important or for words that can be anticipated in advance to cause problems with transcription efforts.

Using multiple languages

To include terms in more than one language, click Add Language (). This will automatically collapse the current “Phrases” box and create another. See the example of what that looks like here:

Multiple glossaries

Click on any of these Phrase boxes to edit the list of terms for that language.
To remove one of your languages from a glossary, click the X () next to it.
Click the alphabetize button ( ) to automatically alphabetize all the terms in the phrase box.

Warning

Clicking the reset button () will delete everything you haven’t saved from the glossary.
If you’re adding items to an existing glossary and click reset (), only the new items will be deleted.

This action can’t be undone at this time.

When finished, click the Save button ().

At this point your glossary will be saved, and you’ll be able to include it when adding a session.

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