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Creating A Session

How to add a new session within your Wordly portal

In order to use Wordly, you need to create a new Wordly session.

To create a session

  1. From the Wordly dashboard, click Sessions from the left side menu.
  2. Click + Add Session.
  3. In the Add Session window, enter information for your session and click Save.

Session Field Options

Here's more information on the session fields:

If you're creating multiple sessions, you can update the following default values in your profile and these values will automatically fill in your created session: language, glossary, transcript, access, and voice pack, as well as any custom fields that you've set up.

    • Title: Session titles display within the list of sessions on the Sessions page, within exported session transcripts, and on QR codes downloaded with instructions.
    • Presenter: The name of the person or group of people speaking during the session. If the presenter uses:
      • A streaming interface, such as Zoom or Google Meet, the presenter's name appears as Wordly with the captions.
      • The Meeting Shortcut or the Wordly mobile app as their audio source, then their actual name will appear with the captions.
    • Start Date: The date the session is planned to start.
    • Start Time: The time the session is planned to start. 
      • Sessions will never start automatically.
      • While it’s required to include a start time, a session isn’t required to begin at the indicated time. 

The time zone of the session is automatically determined by your browser. If you’re in PST and want to create a session for JST, you may need to calculate the time difference when creating your session. 

    • Account: This field populates with your account information. If you have multiple accounts or use a shared account, select the account from which you wish to deduct time.
    • Duration: The desired length of the session by hours and minutes. The duration you set adds to your scheduled minutes on the Wordly dashboard.
      • 01:00 = 1 hour.
      • 00:30 = 30 minutes.
      • While it’s required to include a duration, a session will not end automatically when the duration is reached.

To learn how minutes are charged by Wordly, check out About Spending Wordly Minutes.

    • Language: The selected language is what Wordly translates from, not to.

       Example: If the presenter of your session will be speaking French, the chosen language should be set to French, even if you want Wordly to translate it into another language.
    • Auto Select: When enabled, lets you set multiple presenter languages to be used by Wordly’s Automatic Language Selection. Automatic Language Selection automatically selects the correct presenter language based on the speech detected. See Automatic Language Selection for more information.
    • Selections: These are the languages that Automatic Language Selection uses to detect what language the presenter is using. This field displays the languages that are listed in your profile. You can add and remove languages, up to a maximum of 8 languages.
    • Glossary: Select a pre-made glossary. Only 1 glossary can be used per session. See Creating Glossaries for more information.
    • Transcripts: You can save a transcript of all the dialogue spoken during a session. Learn more about accessing Transcripts here. Choose:
      • Save No Transcripts: No transcripts will be saved.
      • Private Transcript Only: Transcripts will be saved to your portal automatically on completion of a session, in the chosen language of the speaker.
      • Allow Public Transcripts: This lets attendees select text inside the Wordly Attend web app to copy/paste the translated text and save to their own computer.
    • Access: Lets you determine who can attend a session and the security required to enter. Choose:
      • Open: Anyone with an Attendee Shortcut (QR code or URL) can attend the session.
      • Require Attendee Passcode: Must have a passcode to join the session. The passcode must be at least 6 characters.
    • Zoom: If you've enabled the Wordly for Zoom integration, you may add the Zoom Meeting ID. This links the use of the Wordly App for Zoom during that meeting to the existing Wordly session to easily launch your Wordly session. For more information, read Using Wordly with Zoom.
    • Pinned: 24 hours after it's scheduled to begin, a session is moved from the Upcoming list to the All list. Selecting the Pinned check box retains the session in the Upcoming list indefinitely.
      • Any Wordly session can be re-used, regardless of its pinned status.
    • Voice Pack: A voice pack is a curated list of voices for the attendee languages to be used for text to voice translations. You can choose a masculine or feminine voice.
      • If you don't specify a voice pack when creating a session, then the created session will use the voice pack selected in your Wordly profile. By default, your profile will be set to use the default voice pack, which is currently the Feminine Voice.
      • You can sample the voice packs for different languages when editing a session or updating your profile in the Wordly portal.
    • Label: Add a word or phrase to your session, so you can search and locate that session later with that word or phrase.
      • You can create custom labels for your Wordly session.  
Next Steps

Once your session is saved, it's visible on the left side of the session screen and can be used right away. The Upcoming list displays sessions scheduled for the future or pinned sessions. Clicking All to the right of Upcoming displays all sessions, past and present. As soon as a session is created, it can be used.

sessions list

Also see Editing a Created Session.