In Person AV Setup Guide

Wordly can be used for in-person meetings and events. To use Wordly in this manner, we recommend connecting Wordly directly to the meeting or conference room audiovisual equipment.

The goal of this guide is to assist you in determining the equipment and configuration required to connect Wordly directly to your AV systems.

Variations in mobile devices and audio equipment may affect the setup.

My space has an AV setup (with microphone, sound mixer, speakers, and other equipment).
My space has no AV setup.

Conference Room Setup with AV Equipment

Required equipment to be provided by conference organizer

Presenter Device: This is the device used by the audiovisual technician to run Wordly to translate the presenter’s speech. The device can be Android (6.0 or later), iOS (11.0 or later) device, or laptop computer with WiFi connectivity.
Internet connectivity: For attendees to connect to session(s) from their personal device, as well as for the presenter device.
- You need to have a stable connection in order to have a smooth experience with Wordly.
- The presenter device requires a minimum of 5 megabits per second (Mbps).
- The join application requires a minimum of 3 Mbps.
Audio mixer board: or system with AUX output or headphone jack.

Audio interface adapter for the presenter device.
- If you are using a device with a headphone jack, you will need the iRig 2.
- If you are using a current model iPhone or Android with a Lightning or USB-C port, you'll need the iRig2 HD.

While Wordly recommends the iRig 2 or iRig 2 HD, any other audio interface can be used. Cabling and available ports may differ from device to device.

iRig 2

Compatible speaker cable. The iRig 2 and iRig2 HD have a ¼ inch AV input port for the audio mixer. You need to make sure that the speaker cable is compatible with the output port on audio mixer and ends in a ¼-inch male connector.
- If the audio mixer' s output is XLR, the AV team would needs to have these cables available:
  - XLR male to ¼-inch male connector
  - XLR Female to ¼-inch male connector
- If the audio mixer' s output is USB, the AV team would needs to have a USB to
  ¼-inch male connector.

We suggest sourcing this cable from your AV supplier as they will be able to provide the correct cable for their equipment.

patch-cable

Getting Started

Schedule a Wordly session in the Wordly portal.
While an account is required to create a session, the AV technician only needs the session-specific Meeting Shortcut and passcode to run the session. The AV technician is not required to have an account or create the session.
Open Wordly.

If using a mobile device, use the Wordly application (can be found in the Apple App Store or Google Play Store).
If using a laptop, locate the Meeting Shortcut in the Wordly portal.

Setting Up Equipment

The following is a typical way to set up your AV equipment. Your specific equipment may differ.

Connect to the audio output port of the AV equipment sound board.

A ¼" male audio output to ¼" male speaker cable
(Optional) If an audio output port is not available, connect to a headset port on the audio mixer board.

Headset port to male end speaker cable
Connect the other end of the speaker cable to the input with the guitar icon of the audio interface device (iRig 2 or iRig 2 HD).

iRig 2
Connect the audio interface device (iRig 2 or iRig 2 HD) to the presenter device (either the Android/iOS mobile device or laptop running Wordly).

3.5mm pin from the audio interface device connected to the headphone jack of an iPhone
Connect the presenter device to power.

iRig connected to mobile device

Or

iRig connected to laptop

The AV setup should be like so:

Diagram of AV setup

Wordly Setup Without AV Equipment

You can use Wordly without AV equipment for your event by connecting a microphone to a laptop or mobile device. The device that you're connecting to is the same device that you'll run Wordly on.

You can use either a wired or a wireless microphone.

Don't use the laptop or mobile device's microphone. You won't get quality sound from the device's built-in microphone.

To attach a wired microphone

Connect the microphone to the device. Most microphones connect either via USB or via a 3.5mm jack.
- Depending upon your device's ports and your microphone cable connection, you may need to use an adapter. Example: The microphone has a 3.5mm jack and your laptop only has USB ports. You would need a 3.5mm female to USB male adapter.
Your device should automatically detect your microphone. You may need to download drivers for your device.
Select the microphone as the input in the device's sound settings.
Test the microphone and make sure that the device is detecting sound from the microphone.
If microphone doesn't work, check
- The physical connection between the device and the microphone.
- That the microphone is selected in the sound settings.
- That the microphone works. Try another microphone.

wired mic 1

Example of laptop with microphone attached via the laptop's 3.5 mm audio jack

To attach a wireless microphone

Plug the receiver into the device using the correct cable or adapter.
Turn on the transmitter (the mic unit) and the receiver. They should automatically pair.
Test the microphone and make sure that the device is detecting sound from the microphone.
If microphone doesn't work, check that:
- The microphone is selected in the device's sound setting.
- The microphone and receiver is charged.
- The microphone and receiver are in range of each other.

PXL_20260108_012525922.MP

Mobile device with wireless microphone receiver attached to device with wireless microphone