In Person AV Setup Guide

Wordly can be used for in-person meetings and events. To use Wordly in this manner, we recommend connecting Wordly directly to the meeting or conference room audiovisual equipment.

The goal of this guide is to assist you in determining the equipment and configuration required to connect Wordly directly to your AV systems. 

• My space has an AV setup (with microphone, sound mixer, speakers, and other equipment).
• My space has no AV setup.

Conference Room Setup

Required equipment to be provided by conference organizer

• Presenter Device: This is the device used by the audiovisual technician to run Wordly to translate the presenter’s speech. The device can be Android (6.0 or later), iOS (11.0 or later) device, or laptop computer with WiFi connectivity.

• Internet connectivity: For attendees to connect to session(s) from their personal device, as well as for the presenter device.
  • You need to have a stable connection in order to have a smooth experience with Wordly.
  • The presenter device requires a minimum of 5 megabits per second (Mbps).
  • The join application requires a minimum of 3 Mbps.

• Audio mixer board: or system with AUX output or headphone jack.

• Speaker cable compatible with available output port on audio mixer and ending in a ¼-inch male connector (Example: a ¼ inch to ¼ inch cable).

• Audio interface adapter for the presenter device.

  • If you are using a device with a headphone jack, you will need the iRig 2. 

  • If you are using a current model iPhone or Android with a Lightning or USB-C port, you'll need the iRig2 HD.

Getting Started

1. Schedule a Wordly session in the Wordly portal.
   While an account is required to create a session, the AV technician only needs the session-specific Meeting Shortcut and passcode to run the session. The AV technician is not required to have an account or create the session.
2. Open Wordly.

• • If using a mobile device, use the Wordly application (can be found in the Apple App Store or Google Play Store).
  • If using a laptop, locate the Meeting Shortcut in the Wordly portal.

Setting Up Equipment

The following is a typical way to set up your AV equipment. Your specific equipment may differ.

1. Connect to the audio output port of the AV equipment sound board. 
   
   

   A ¼" male audio output to ¼" male speaker cable

    

2. (Optional) If an audio output port is not available, connect to a headset port on the audio mixer board.
   
   

   Headset port to male end speaker cable

    

3. Connect the other end of the speaker cable to the input with the guitar icon of the audio interface device (iRig 2 or iRig 2 HD).
   
   

   iRig 2

    

4. Connect the audio interface device (iRig 2 or iRig 2 HD) to the presenter device (either the Android/iOS mobile device or laptop running Wordly).
   
   

   3.5mm pin from the audio interface device connected to the headphone jack of an iPhone

    

5. Connect the presenter device to power. 
   
   

   iRig connected to mobile device

   Or

   

The AV setup should be like so: