This the multi-page printable view of this section. Click here to print.

Return to the regular view of this page.

Creating and Using Wordly Sessions

Learn how to use the Wordly portal to support your translation sessions.

1 - Adding a Session

How to add a session through the Wordly portal.

When you first login to Wordly, you’ll automatically start on the Dashboard:

Wordly’s Dashboard

To access the Sessions page:

  1. Move the mouse cursor to the left side of the screen
  2. Click on Sessions (Sessions) from the expanding menu, as seen here:

Navigation Menu

Adding a Session

If you’re using a web browser to log in to Wordly, click + Add Session ( Add Session Button ).

This will open up the following menu:

Empty Session

Fill in the following information as it appears:

Title

The name of your session. At the moment, session titles only display within the list of sessions on the left side of the Sessions page, and within exported session transcripts.

Presenter

The name of the person Speaking during the session.

  • If the presenter will be using a streaming interface (Zoom, etc), this field will be auto-populated with “Wordly”.
  • However, if the presenter uses the Join App or the Wordly mobile app as their audio source, then their actual name will come up.

Start Date

The date the session is planned to start.

Start Time

The time the session is planned to start.

  • While it’s required to include a start time, a session isn’t required to begin at the indicated time, as long as it starts within 48 hours after the set time.

Account

The account field will be auto-populated with your account information. If you have multiple accounts or use a shared account, select the account you wish to bill from the dropdown.

Duration

The desired length of the session by hours and minutes. The duration you set will add to your scheduled minutes on the Wordly dashboard.

  • 01:00 = 1 hour
  • 00:30 = 30 minutes

Language

Choose carefully, as the selected language is what Wordly translates from. For example, if the presenter of your session will be speaking French, the chosen language should be set to French, even if the intent is to have Wordly translate it into another language.

  • It’s possible to change the language of a session after the session has started, as well as during an active session. Check out this article for instructions.

Glossary

Select a pre-made glossary.

  • Only 1 glossary can be used per session.

Transcripts

Transcripts are written/printed versions of all the dialogue spoken during a session. At the moment, transcripts are only available to private accounts, and can’t be shared through Wordly. Choose an option from the dropdown:

  • Save No Transcripts - No transcripts will be saved.
  • Private - Transcripts will be saved to your account automatically on completion of a session, in the chosen language of the speaker.
  • Allow Public Transcripts - Not functional at this time.

Access

Access determines who can attend a session and the security required to enter. There are two options available:

  • Open - Anyone with an Attendee Shortcut (see below) can attend the session.
  • Require Attendee Passcode - Determines whether or not a passcode is required to join the session. The passcode must be at least 6 characters.

“Permanent” checkbox

Sessions typically expire 24 hours after they begin, and are removed from the list of sessions on the left side of the screen. Check this box to retain the session indefinitely.

When you’re ready to continue, click Save (Save button).

  • To edit an existing session, select it from the list on the left side of the screen, and click the Edit icon (Edit Icon) in the Session Details box on the right.

  • To delete an existing session, select it from the list on the left side of the screen, and click the trashcan icon (Trash Icon)in the Session Details box on the right.

Sharing the Session

Once you’ve finished adding a session, you’ll be provided with a series of links to send to attendees and presenters.

Attendee shortcuts

Attendee Shortcuts

Attendee Shortcuts are intended for viewers/listeners only. Please do not get these confused with Meeting Shortcuts (see below), which are intended for speakers/presenters.

  • Share the provided link with anyone you want to attend your sessions. Click the email icon (Email button) to open your computer’s email client with a pre-populated message containing the provided link.

  • Click the copy icon (Copy button) to copy the provided link to your system’s clipboard.

  • Alternatively, provide the QR code so that anyone with a smartphone can scan it via their camera app. The QR code can be easily printed by clicking the print icon (Print button).

Meeting shortcuts

Attendee Shortcuts

Meeting Shortcuts are intended only for those people who you plan on presenting during this session. It’s important not to get these confused with Attendee Shortcuts (see above), which are intended for viewers/listeners only. Please use Meeting Shortcuts cautiously.

For security purposes, a six-digit passcode is required to access a session as a presenter.

  • For convenience, the top link includes the passcode.

  • For additional security the bottom link will ask for the passcode, which can be provided separately.

Streaming Shortcuts

Streaming Shortcuts

  • Click the “email” icon to open your computer’s email client with a pre-populated message containing the provided link.

  • Click the “copy” icon to copy the provided info to your system’s clipboard.

Certain services (such as Vimeo) might not work with the information provided in the top-half of the box. If you’re having trouble streaming, try using the alternative links provided at the bottom of the box.


Billing Minutes

  • Minutes are not charged based on the duration of a session, but actual used minutes.

    • For example, if a session is set for 1 hour but lasts only 37 minutes, only those 37 minutes are charged.

    • Conversely, If a session is set for 1 hour but goes 1 hour 5 minutes, 65 minutes will be charged.

  • Minutes stop being charged either when the stream to the session is ended, or when the presenter mutes their microphone.

  • Sessions do not end automatically at the end of the scheduled duration.

  • If you’re streaming, you must end the stream manually to avoid having minutes charged.

  • To prevent the usage of unused minutes, you’ll need to manually** end the session** when finished. Otherwise, Wordly will continue to bill your minutes until either your minutes run out, or the session is ended automatically.

    • To prevent minutes being charged accidentally, Wordly will automatically end a session after two hours if no stream is detected.

2 - Attending a Session (Quick)

Learn the basics of how to attend sessions through desktop and mobile browser versions of Wordly.

Browser

To attend a session in a web browser, you must have first received an Attendee Link.

  1. Click the Attendee Link. It should look like this: https://attend.wordly.ai/

  2. Once clicked, a Wordly Attend page will automatically open in your default browser:

Wordly Attend Login

  1. Choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  2. If it’s not already filled in, enter the Session ID.

    • The Session ID is always four-letters and four numbers.

    • If not provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

  3. When ready, click the Attend button ( Attend Button ) to start.

  4. When finished, close the browser, the tab, or click the exit button ( Exit button ) to leave the session.

Mobile browser

To attend a session on a mobile device’s web browser, you’ll need an Attendee Link or QR code to scan.

Attendee links are typically sent through email or text message.

  1. Tap the Attendee Link. This will automatically open Wordly in your device’s default browser:

    Wordly Attend Mobile Login

  2. Tap on the language dropdown to choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  3. If it’s not already filled in, enter the Session ID number.

    • The Session ID is always four-letters and four numbers.

    • If not provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

    • Example : https://attend.wordly.ai/join/RNBR-7474

  4. When ready, tap the Attend button ( Attend Button ) to start.

  5. When finished, close the browser, the tab, or click the exit button ( Exit button ) to leave the session.

QR codes

Follow these steps to attend a Wordly session through a QR Code:

  1. Use your mobile device’s camera or barcode scanning app to scan the QR code, which will appear similar to this:

    QR Code

    The Wordly Attend window will automatically open in your device’s default browser:

    Wordly Attend Mobile Login

  2. Tap on the language dropdown to choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  3. If it’s not already filled in, enter the Session ID number.

    • The Session ID is always four-letters and four numbers.

    • If not explicitly provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

    • Example : https://attend.wordly.ai/join/RNBR-7474

  4. When ready, tap the Attend button ( Attend Button ) to start.

  5. When finished, close the browser, the tab, or click the exit button ( Exit button ) to leave the session.


3 - Uploading Sessions

How to add multiple sessions through the Wordly Portal.

Access the Sessions page using the expanding menu on the left:

  1. Move the mouse cursor to the left side of the screen
  2. Click on Sessions (Sessions) from the expanding menu, as seen here:

Navigation Menu

How to add multiple sessions?

  1. From the Sessions screen, click on the ▼ Options menu at the top right of the screen and then select “Upload Sessions”.

Sessions Options

  1. It should open the “Upload Sessions” dialog. This screen allows you to upload a spreadsheet containing data for multiple session.

Upload Sessions Dialog

Before creating the spreadsheet

After setting these defaults, the corresponding columns can be omitted from the spreadsheet if only the default values are required.

How to create the spreadsheet

  1. Click on “Download Example Excel” and open the downloaded file.

Wordly Sample Sessions Screenshot

  1. Fill the spreadsheet

The downloaded file includes two rows:

  • The first one is the header and should not be removed or edited.
  • The second one is an example row to use as a reference. You can remove this row or replace the example values.

Fill out the spreadsheet with information for the sessions you wish to create. A new session will be created for each row in the spreadsheet. Below is a description of the values expected in each column.

Column Expected information
Title The name of the session. It can be any text.
Presenter The name of the person that will be speaking; also accepts any text.
Date The day the session is planned to start. It should be in the future and preferably it should be formatted as a date using the spreadsheet software used to edit the file.
Time The time the session is planned to start. It can be any text using 12hs format or 24h format (i.e. 1:00 PM or 13:00)
Timezone The local timezone or region where the session will take place at the specified time. It can be a timezone name (PST), city (Los Angeles), any GMT/UTC offset (UTC-4:30), or just left blank for your default timezone.
Duration The duration of the session. It can be specified in minutes or time (i.e. 95 or 1:35 ).
Glossary The glossary to use during the session, or blank for the default.
Account The account to bill for the session, or blank for the default.
Language The language used by the person that will be speaking and from which the Wordly will be doing the translations, also you can leave blank for the default.

Uploading the spreadsheet

Once you have added your sessions to the spreadsheet, save the file (the name can be changed) and use the upload dialog to upload the file to Wordly.

Sessions spreadsheet upload

Reviewing and submitting the sessions

After the upload process is finished, the Portal will present the session information for your review. If there are any errors, the incorrect fields will be highlighted in red. All incorrect fields should be fixed or removed; otherwise the Submit button will remain disabled.

Click the pencil icon to edit the row you want to fix, or click on the trash icon to delete it. Once all rows are fixed and you’re happy with the changes, click “Submit” to create the sessions.

Uploading Sessions

4 - Attending a Session (Advanced)

Learn detailed info on how to attend sessions on desktop and mobile browser versions of Wordly.

To attend a session in a web browser on your desktop, you must have first received an Attendee Link.

  1. Click the Attendee Link. It should look like this: https://attend.wordly.ai/

  2. Once clicked, a Wordly Attend page will automatically open in your default browser:

Wordly Attend Login

  1. Choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  2. If it’s not already filled in, enter the Session ID.

    • The Session ID is always four-letters and four numbers.

    • If not provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

  3. To switch Wordly’s interface to another language, click the Flag ( Wordly UI Language ) and choose your desired language from the dropdown.

    • Currently, only Japanese is available.
  4. When ready, click the Attend button ( Attend Button ) to start. Alternatively, continue reading to learn about additional options for Wordly Attend.

Additional Options

Click “More options” at the bottom of the login box to access additional features.

  • Enter passcode - Enter a passcode to join the session, if you’ve been provided with one. If not, it’s likely you won’t need one.

  • Enter Name - Enter your name if desired. This is completely optional.

  • Choose a display mode - Display modes change how the Wordly session appears in your web browser:

    • Normal - This is the default look of Wordly:

Wordly’s NORMAL display mode

  • Display - If you have light accessibility concerns, choose Display mode:

Wordly’s NORMAL display mode

  • CART - If you have strict accessibility concerns, choose CART mode:

Wordly’s NORMAL display mode

Advanced options for desktop browsers

Within a “Normal” Wordly session are some advanced options you can access:

Advanced options

  • Click the language dropdown ( Language dropdown ) to change the displayed language.

  • Click the speaker button ( Speaker button ) to hear a text-to-speech version of the translated dialogue.

    • If the icon isn’t visible, it means the language you need isn’t installed on your computer, or you’re using the “Display” or “CART” display modes.

    • To learn how to install language packs on your computer, check out the following links:

    • Click the options button ( Options button ) for more options:

      • Click the help button ( Help button ) to show some common questions and answers.

      • Click the gear button ( Gear button ) to bring up the “Show only complete phrases” box.

      • Check this box If you’d prefer to only read complete phrases that have been translated by Wordly and not see the words and sentences update.

  • Click the speech button ( Speech button ) to change the spoken text-to-speech voice, if you have other voice options for this language installed on your computer.

  • To learn how to install text-to-speech voices on your computer, check out the following links:

When finished, close the browser, the tab, or click ( Exit button ) to exit.

Mobile browsers

Attendee links are typically sent through email or text message.

  1. Tap the Attendee Link. This will automatically open Wordly in your device’s default browser:

    Wordly Attend Mobile Login

  2. Tap on the language dropdown to choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  3. If it’s not already filled in, enter the Session ID number.

    • The Session ID is always four-letters and four numbers.

    • If not provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

    • Example : https://attend.wordly.ai/join/RNBR-7474

  4. When ready, tap the Attend button ( Attend Button ) to start.

  5. When finished, close the browser, the tab, or click the exit button ( Exit button ) to leave the session.

QR codes

Follow these steps to attend a Wordly session through a QR Code:

  1. Use your mobile device’s camera or barcode scanning app to scan the QR code, which will appear similar to this:

    QR Code

    The Wordly Attend window will automatically open in your device’s default browser:

    Wordly Attend Mobile Login

  2. Tap on the language dropdown to choose the language you want Wordly to translate spoken dialogue into.

    • Example: If the speaker is speaking in English and you want to translate into French, select French.
  3. If it’s not already filled in, enter the Session ID number.

    • The Session ID is always four-letters and four numbers.

    • If not provided to you, you can sometimes find the Session ID at the end of the Attendee Link you were sent.

    • Example : https://attend.wordly.ai/join/RNBR-7474

  4. When ready, tap the Attend button ( Attend Button ) to start.

  5. When finished, close the browser, the tab, or click the exit button ( Exit button ) to leave the session.

Additional Options

Tap “More options” at the bottom of the login box to access additional features.

Mobile Attend More Options

  • Enter passcode - Enter a passcode to join the session, if you’ve been provided with one. If not, it’s likely you won’t need one.

  • Enter Name - Enter your name if desired. This is completely optional.

  • Choose a display mode - Display modes change how the Wordly session appears in your web browser:

    • Normal - This is the default look of Wordly:

      Wordly’s “NORMAL” display mode

  • Display - If you have light accessibility concerns, choose Display mode:

    Wordly’s “DISPLAY” mode

  • CART - If you have strict accessibility concerns, choose CART mode:

    Wordly’s “CART” display mode

Advanced options for mobile devices

Wordly sessions using the Normal display mode have some advanced options you can access:

  • Tap the language dropdown ( Language dropdown ) to change the displayed language.

  • Tap the speaker button ( Speaker button ) to hear a text-to-speech version of the translated dialogue.

    • If the icon isn’t visible, it means the language you need isn’t installed on your mobile device, or you’re using the “Display” or “CART” display modes.

    • Tap the options button ( Options button ) for more options:

      Advanced mobile options

    • Tap the help button ( Help button ) to show some common questions and answers.

    • Tap the gear button ( Gear button ) to bring up the “Show only complete phrases” box.

    • Check this box If you’d prefer to only read complete phrases that have been translated by Wordly and not see the words and sentences update.

  • Tap the speech button ( Speech button ) to change the spoken text-to-speech voice, if you have other voice options for this language installed on your computer.

When finished, close the browser, close the tab, or tap the exit button ( Exit button ) to leave the session.