Hosting a Zoom Meeting or Webinar

The Zoom meeting host can start a Wordly translation session at any time over the course of a meeting. Other attendees will only be able to access translations using the Wordly App for Zoom after the meeting host has started a Wordly session.

Prerequisites 

• You must be the Zoom host and be the one who scheduled the Zoom meeting.
• Your Wordly App for Zoom must be linked to a Wordly account.
• You must have live streaming enabled (read Linking Your Wordly Account with Zoom).
• There must be enough minutes in your linked Wordly account to run the session.
• You can't use Wordly App for Zoom for Zoom breakout rooms. You'll need to use multiple Wordly Meeting Bots. Read Using Wordly with Zoom Breakout Rooms for more information.

Maximizing Zoom Sound for Wordly

To improve Wordly real-time translation quality in Zoom, enable

Zoom Original Sound. Standard Zoom audio processing distorts speech patterns, which degrades real-time translation accuracy. Using Zoom Original Sound preserves the unprocessed audio signal and significantly improves Wordly translation quality across all languages.

To enable Zoom's Original Sound

1. Start a Zoom meeting or join an existing one.

2. Once you’re in the meeting, navigate to Audio Settings and open.

3. In the "Settings" window, under "Audio Profile," select "Original sound for musicians" and set Echo Cancellation to the desired level.
   (Note: the exact label may vary depending on your version of Zoom — check Zoom's current support documentation if you do not see this option.)

4. Make sure that all other options within the Audio Profile section are cleared.

5. In the meeting toolbar, click "Turn on Original Sound" to activate the feature. The button displays "Original Sound: On" when it is active.

Zoom's Original Sound setting is now active. When you start a new Wordly session with Zoom, make sure that "Original Sound" is on. To deactivate Original Sound or change your audio options, return to Zoom’s Audio Settings.

With Wordly App for Zoom, you can:

• Start a session.
• Add Wordly to a scheduled meeting.
• Share a session.
• Access Wordly in a browser.
• Manage speaker language.
• Transfer host duties.
• Rejoin a session.
• End a session. 

Starting a Session

When you are the Zoom host, you start a translation session during a meeting by starting the Wordly App for Zoom.

1. Start a Zoom meeting or join an existing one.
2. Once you’re in the meeting, navigate to Audio Settings and open.
3. In the "Settings" window, under "Audio Profile," select "Original sound for musicians" and set Echo Cancellation to the desired level.
   (Note: the exact label may vary depending on your version of Zoom — check Zoom's current support documentation if you do not see this option.)
4. Make sure that all other options within the Audio Profile section are cleared.
5. After starting your Zoom meeting, click the Apps button.
6. Click Wordly App for Zoom.
7. Invite your attendees to open Wordly App for Zoom.
8. Confirm the language for the first speaker in your meeting. This is the language Wordly will be translating from, and can be changed later in the meeting.
9. Identify the session ID:
   To use a pre-existing Wordly session, check the Specify a Session ID box and enter the session ID and passcode for that session.
   To have a new Wordly session created, make sure that the Specify a Session ID box is cleared.
10. Click Start.

Zoom now live streams to Wordly, and your meeting participants will receive translations in the languages they have chosen.

Adding a scheduled meeting

Occasionally, there are situations when a host may wish to schedule a specific Wordly session for a scheduled Zoom meeting. This isn't necessary with the Wordly App for Zoom, but it's possible to schedule a Zoom meeting in advance with Wordly.

To add a scheduled meeting to Wordly

1. Schedule the Zoom meeting. 
2. Copy the Zoom ID.
3. Create a new session or edit an existing one in the Wordly portal. 
4. Add the Zoom ID to the Zoom field and save.

When the host starts the Wordly App for Zoom in this Zoom meeting, the app uses the connected Wordly session. This allows the host to share a Web browser attend link to this Wordly session beforehand.

Sharing the Wordly App for Zoom

As a meeting host, your participants will get the most out of your translation sessions if they are also using the Wordly App for Zoom. From Zoom, you can send a quick link to the app in the marketplace so that they can install it during your meeting.

Remember, anyone can access captions and translations within your hosted Zoom meeting, and users don't need a Wordly account or to download the Wordly App for Zoom.

To send a Wordly App for Zoom invitation

1. After starting your Zoom meeting, click the Apps button.
2. Click Wordly App for Zoom.
3. Click the Zoom Send button. 
4. Participants will receive a quick link to open the Wordly App for Zoom during your meeting.

Accessing Wordly in a Browser

Sometimes, meeting participants will join using the browser version of Zoom. Wordly offers an alternate way for participants to access your hosted translation session in a Web browser.

Your attendees can access Wordly within Zoom after a Wordly session starts and live streaming. All participants can access a Wordly drop down menu at the top of their Zoom window and select to view the stream on Wordly. This opens the Wordly session in a web browser, and the participant can select the translation language they prefer.  

As the host, you can also send your attendees a link to access Wordly.

To get a link for attendees

1. From the Wordly window in Zoom, click the three dot menu () and select Wordly Attend Link.
2. The link is now copied to your clipboard. You can send it to participants in an email or chat. Clicking this link opens the Wordly session in a web browser.

Managing the Speaker’s Language

When multiple languages are being used during a meeting, the current Zoom host must use the app’s Host Controls to tell Wordly when the language being spoken changes. This aids Wordly in understanding your meeting audio as accurately as possible. You can either manually select the language or allow Wordly to auto-detect the language with Automatic language selection.

To manage the speaker's language

1. From the Wordly window in Zoom, go to Host Controls.
2. Click Add Speaker Language and select the next language that will be spoken.
3. The new language displays as a selected radio button. The selected radio button is the speaker language that Wordly currently expects.
4. To quickly switch back and forth between languages, select the radio button for the next speaker’s language.

To activate Automatic language selection

1. From the Wordly window in Zoom, go to Host Controls.
2. Toggle on Automatic language selection. 
3. Add the languages that you want Wordly to detect. Languages that can be detected by Automatic language selection are marked with a Wordly sprite ().

See Automatic language selection for more information. 

Transferring Host Duties

As the original Zoom host, you can transfer host duties to another attendee after starting a Wordly translation session. The new host should also use the Wordly App for Zoom in order to access to the Host Controls. The new host can also end the Wordly translation session at any time without ending the meeting. 

Rejoining a Session

In rare circumstances, you may be inadvertently disconnected from an ongoing Wordly session and taken back to the session lobby.

You can rejoin the ongoing session by clicking the Join button.

Wordly App for Zoom Support 

• Visit our Wordly for Zoom documentation.
• Submit a support request and describe the issue you're experiencing.
  • We'll respond within 1 business day (Monday–Friday, excluding public holidays).