Using Meeting Bot

Wordly can also join your Zoom call as a participant

If you are unable to use the Wordly App for Zoom, you can still use the Wordly Meeting Bot to transcribe and translate your Zoom meeting. When using the Meeting Bot, participants in your Zoom meeting will need to use a browser to Attend the Wordly Session and see the translations.

To use the Wordly Meeting Bot with Zoom, you’ll need the following:

  1. A Wordly account with available minutes.
  2. A Zoom account.

Setup

Create a Wordly session

Create a session on the Wordly Portal or use an existing session. If you’re unsure on how to create a session, check out the Adding a Session article first.

During the Meeting

Invite the Wordly Bot

Once your Zoom call has begun, follow these steps to invite the Meeting Bot to your meeting. Keep in mind that the Meeting Bot will try to join for 10 minutes before giving up, so it’s best to invite the bot when the meeting has begun or just before it starts.

  • Click the session to reveal session details on the right side of the window.
  • Click the three horizontal lines icon on the top right of session details.

Menu in session details shows option to invite bot to meeting

  • Click “Invite Bot to Meeting” and a window will appear with space to add a meeting URL as well as change the speaker language and a button to end the session if it has already begun.

Invite Wordly to Meeting box in the Live Session Controls window

  • Copy and paste the Zoom meeting URL into the box. (Make sure there is an “https://” infront of the URL.)
  • Click Invite.

When the virtual meeting starts, the meeting organizer may need to allow Wordly to join.

  • In Zoom, a pop-up will appear letting the host know Wordly is waiting. Depending on your settings, there might also be an audible notification.

Wordly bot wants to join Zoom

  • After hitting the Admit button there will be a pop-up saying that Wordly would like to record the meeting. This message is from Zoom asking for permission to send the audio to Wordly services for translation. Wordly is not actually recording the meeting.

Wordly bot asking for recording permission

  • Hit Approve and the Meeting Bot will enter the meeting.

To access the Attendee Shortcut link and view the live transcript, follow the Attending a Session article.

Change Speaker Language

To support multilingual speaking, you will need to manually change the speaker language. Please follow the steps below:

  • Return to your Wordly account page. Go to Sessions and select the gear icon next to your desired session.

  • A pop-up window (the same one used to invite the Meeting Bot) titled with the Session ID and “Live Session Controls” will appear with two options: End Session and Active Meeting Bot.

  • Under Active Meeting Bot, there will be the option to select the language of the speaker. Selecting a new language immediately changes the speaker language. For each new language selected, a blue button of the previous selected language will appear underneath the language dropdown menu. Click the buttons to switch back and forth between speaker languages. The current speaker language is always the one selected in the dropdown menu.

  • Select as many languages as needed. If the X at the upper right of the popup is pressed, the window will close, but your selection will be saved.

After the Meeting

When your Zoom meeting ends the Meeting Bot will automatically leave.

You can remove the Wordly Meeting Bot from the meeting at any time by clicking the trash can beside it in the pop-up. The bot can be invited again if needed.